Vaccination documentation

Vaccination documentation

Vaccination documentation

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Vaccination Record - The Jab Passport

Indian Mother and Child Protection Card (front and back)

  • Mother and Child Protection (MCP) Card: Official Government of India document acting as a "health passport". It is the primary, parent-held record for immunizations, antenatal/postnatal care, and growth monitoring.

  • Essential Recorded Data:

    • Vaccine: Name, manufacturer, batch number, expiry date.
    • Administration: Date given, time (for AEFI correlation), anatomical site, and route.
    • Verification: Full name and signature/stamp of the vaccinator.

⭐ The MCP card is a key component of the RMNCH+A strategy, essential for tracking service delivery and ensuring continuity of care.

Documentation Essentials - What, When, Where

  • Core Record:

    • Vaccine: Name, manufacturer, lot number, expiry date.
    • Administration: Date, time, dose, route, and specific anatomic site (e.g., Left Deltoid).
    • Provider: Name & signature of the administrator.
  • Medico-legal Importance:

    • Provides proof of vaccination status.
    • Crucial for outbreak investigation and tracking vaccine efficacy.
    • Legal record protecting against liability.

⭐ The vaccine's lot number is the most critical piece of data for tracing and managing batch-related Adverse Events Following Immunization (AEFI).

The 8 Rights of Vaccine Administration
1. Right Patient
2. Right Vaccine
3. Right Time
4. Right Dose
5. Right Route
6. Right Site
7. Right Documentation
8. Right Education

AEFI Reporting - The Safety Net

  • Adverse Event Following Immunization (AEFI): Any untoward medical occurrence post-immunization, which does not necessarily have a causal relationship with the vaccine.

  • Reporting Protocol: A mandatory, time-sensitive process to ensure vaccine safety. All AEFIs must be reported.

    • Serious AEFIs (resulting in death or hospitalization) must be reported within 24 hours.
  • Information Required:

    • Patient details (name, age, address)
    • Vaccine details (name, manufacturer, batch no., expiry)
    • Event description (onset, symptoms, severity)

Causality Assessment: The final step, conducted by AEFI committees, classifies the event to determine its relationship to the vaccine, immunization error, or if it's coincidental.

Digital Documentation - Clicks Over Pricks

Electronic Immunization Registries (EIRs) are confidential, digital databases that record and manage immunization data across a population, replacing paper cards.

  • Indian Example: CoWIN (Covid-19 Vaccine Intelligence Network) platform.

  • Benefits:

    • Real-time tracking of beneficiaries & vaccine stocks.
    • Automated reminders for due doses.
    • Instantly verifiable digital certificates.
    • Data-driven policy making.

⭐ CoWIN is built on the pre-existing eVIN (Electronic Vaccine Intelligence Network) platform, which digitizes the entire vaccine supply chain for the Universal Immunization Programme (UIP).

High‑Yield Points - ⚡ Biggest Takeaways

  • The Mother and Child Protection (MCP) card is the primary document for vaccination records in India.
  • Every entry must include the vaccine name, batch number, date, and site of administration.
  • The vaccinator's signature and official stamp are mandatory for authentication.
  • The MCP card is a legal document, often required for school admissions.
  • All Adverse Events Following Immunization (AEFI) must be meticulously documented.
  • Digital records are now maintained on the U-WIN platform, succeeding CoWIN.

Practice Questions: Vaccination documentation

Test your understanding with these related questions

A 40-year-old pregnant woman, G4 P3, visits your office at week 30 of gestation. She is very excited about her pregnancy and wants to be the healthiest she can be in preparation for labor and for her baby. What vaccination should she receive at this visit?

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Flashcards: Vaccination documentation

1/10

What cause of viral gastroenteritis is more commonly seen in vaccinated children?_____

TAP TO REVEAL ANSWER

What cause of viral gastroenteritis is more commonly seen in vaccinated children?_____

Norovirus

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